Best Value Contracting
The City of Madison's commitment to being a Best Value Contracting Municipality is established in Madison General Ordiance 33.7(7). The full text of the ordinance is available on the City's website under the City Hall Portal (Full text begins on page 9 of Chapter 33).
A brief summary of the BVC ordinance is that both general contractors (GCs) and subcontractors are required to comply individually with prequalification and active apprenticeship requirements. The extent of compliance is determined by the dollar value of the contract (the GC's bid and the sub's contract with the GC).
The contract dollar benchmark is based on the Construction Cost Index (CCI) and is computed yearly. For example, in 2012, the single-trade minimum is $51,500 and the
multi-trade minimum is $251,000. The single- and multi-trade dollar values are listed in the contract Special Provisions, Section 102.12:
"This Contract shall be considered a Best Value Contract if the Contractor's bid is equal to or greater than $51,500 for a single trade contract; or equal to or greater than $251,000 for a multi-trade contract pursuant to MGO 33.07(7)."
Neither the GC nor the sub are required to be in compliance with the active apprentice requirement at the time of the bid award, but must meet requirements to the extent required by MGO 33.7(7) before beginning work on the project site. Additionally, subcontractors with contracts that meet or exceed the single-trade dollar amount must prequalify with the City of Madison before beginning work on the project.
Exemptions to the apprenticeship requirement for both GCs and subs will be addressed in a separate section below.
General Contractors and Best Value Contracting Requirements
General Contractors submit information about apprenticeship utilization with their monetary bid as part of the proposal (Pages E-3 and E-4).
The information supplied on Page E-3 and E-4 may change from the time of the bid. The information assists staff in determining the extent the contractor must comply with active apprenticeship requirements or if exemptions apply.
When the GC submits the workforce profile, Engineering staff will determine if an apprentice is required per MGO 33.07(7). Critieria is based on dollar of contract, number of trades the GC is using on the contract and if the trades are considered apprenticeable. For information about construction apprenticeships available in Wisconsin, please visit the State of Wisconsin Department of Workforce Development website.
If an apprentice is required, the GC shall submit either a letter from a recognized training body (example) or an Apprentice Contract issued by the Wisconsin Department of Workforce Development (example).
These documents will be retained on file by the City. If the GC is awarded subsequent public works contracts that require documentation of an active apprentice, Engineering staff will contact the GC to request written documentation (such as an email) that the apprentice is still active with the company.
Subcontractors and Best Value Contracting Requirements
Subcontractors are not required to be prequalified with the City of Madison or have active apprentices at the time of contract award.
Based on the subcontractor's contract with the GC, the sub will be required to prequalify with the City of Madison if the dollar value of the contract is equal or greater than the yearly single-trade minimum (e.g., in 2012 if the contract is $51,500 or more) and comply with apprenticeship requirements to the extent defined by MGO 33.07(7).
All subcontractors performing work on the project site are required to submit a workforce profile, regardless of contract dollar value. A copy of the workforce profile form may be obtained from the GC or downloaded from the City's Public Works website.
Additionally, only subs with a contract dollar value equal or greater than the yearly single trade minimum are required to submit the Subcontractor Best Value Contracting Compliance form. This form should be directed to the subcontractor from the GC.
When the subcontractor submits the workforce profile, Engineering staff will determine if an apprentice is required per MGO 33.07(7). The same criteria that is used with General Contarctors is applied: The dollar value of the contract, number of trades the sub is using on the contract and if the trades are considered apprenticeable.
If an apprentice is required, the subcontractor shall submit either a letter from a recognized training body or an Apprentice Contract issued by the Wisconsin Department of Workforce Development.
These documents will be retained on file. If the subcontractor works on other City of Madison public works contracts that require documentation of an active apprentice, Engineering staff will contact the subcontractor to request written documentation (such as an email) that the apprentice is still active with the company.
Exemptions to the Active Apprentice Requirement of MGO 33.7(7)
* Contractor has fewer than five employees.
* Contractor performing work not considered to be an apprenticeable trade.
* No available trade training program; The contractor has been rejected by the only available
trade training program, or there is no trade training program within 90 miles.
* Contractor is not using an apprentice due to having a journeyworker on layoff status,
provided the journeyworker was employed for the Contractor in the past six months.
* Contractor has been in business less than one year.
* First time Contractor requests a onetime exemption but intends to comply on all future
contracts and is taking steps typical of a "good faith" effort.
* An exemption is granted in accordance with a time period of a "documented depression"
as defined by the State of Wisconsin.
For Assistance with Best Value Contracting Requirements
Admin Clerk 2
John Fahrney, P.E.