EmployeeNet

Printing & Copying

• Set print/copy mode to automatically duplex (double sided) printing.
• Set Default setting to print to grayscale.
• Enable color printing only when need is justified.
• Create PDF documents to file electronically.
• Do a one page test before printing multiple copies of a document.
• Analyze department current printing practices to promote electronic filing or archiving of documents.

Faxing

• Set up folder to receive faxes electronically without printing.
• Designate employee to distribute and email incoming fax documents.
• Eliminate fax cover sheets. Put identifying information within the content of documents you send, or use mini fax post-it notes to eliminate the need for cover sheets entirely.

Using Multi-function Devices & Confidential Printing

• Use password/code to print to multifunction devices. This helps unclog the prints and copies sitting on the machine.

Reduce Paper Use

• Print preview to ensure proper printing preferences.
• Use a spelling and grammar check before printing.
• Print draft copies with small margins and font size.

Email

• Set up electronic email archive folders to file electronically.
• Circulate memos electronically, create email distribution lists for your Department, Office, etc.

Document Distribution

• Scan, save, and distribute a document by email.
• Set up a bulletin board in a common area to post messages.

Reuse

• Set up a collection tray near your printing station for paper printed on only one side.
• Reuse pages printed on one side for drafts and scratch.
• Reuse envelopes and shipping boxes.

Recycle

• Place a recycling bin near the network printer or MFD.