Large Shelters

2025 Shelter and Pavilion Reservations

• 2025 reservations open on Friday, November 1.
• Reservations may be made online, by phone or in person at Parks Lakeside Offices.
• See 2025 Special Event Reservations for unavailable dates and locations.

Madison Parks offers larger shelters and pavilions perfect for a casual event, staff retreat or celebration. Most are available to reserve from mid-April through mid-October, with a few exceptions as noted below. The Shelter Reservations Guide provides details on seating capacities, and amenities such as outlets, fireplaces, and picnic tables. Reservations may be made online, in person or by phone. Please follow these helpful steps when making a reservation. 

Important Notes: 

• Any required permits, such as amplified sound, or alcohol are required at the time of processing.    
• All reservations are subject to our standard cancelation policy. 
• Opening day to reserve a park shelter for the following year begins on the first business day in November. 
• 2025 reservations opening day is Friday, November 1, 2024.
  • IMPORTANT: Canceling a reservation made on opening day will result in a 50% refund and must be submitted at least 11 or more days before the event date. No refunds are given if the request is submitted 10 days or fewer before the event. 
• Dogs are prohibited inside a shelter or other City building. 
• Picnic shelters may be reserved online or by calling -OR- if not reserved, are available on a first-come, first-served basis. Day of signage is posted at the shelter.
• Madison Parks does not guarantee absolute privacy to any group.  Your reservation will reserve only the facility you are using, not the entire park or other park amenities. If you are interested in reserving the entire park, please visit Special Events.
• Alcohol is permitted in most Madison Parks. Glass is never allowed. There are a handful of alcohol-free parks. In these locations, if you would like to bring alcohol, you will need an alcohol permit, which may be obtained when placing your reservation. An alcohol permit, without a reservation, is not given. 
• Public improvements and/or construction may be underway during the time of your reservation.  The City of Madison Parks Division makes every attempt to schedule around events and shelter reservations whenever possible, however, this is not a guarantee. Please keep in mind improvements to parks and infrastructure continue throughout the year.  Please visit Park Projects for a partial list of major capital improvement projects.
• Firearms or weapons are not permitted at any of the shelters. Violators may be considered trespassers and may be subject to forfeiture or arrest.

Open Schedule Exceptions 

• Open year-round:
  • Gates of Heaven
  • Highland Manor Park
• Open mid-April through mid-November:
  • John Wall Family Pavilion in Tenney Park
  • Elver Park (enclosed shelter) 
  • Warner Park
  • Olin Park (through October)