2024 Older Adult Services RFP

Please read the Guidelines carefully before completing your application, and pay close attention to key dates included in the timeline.

• RFP Guidelines: Older Adult Services RFP
• Appendix A-Evaluation Scoring Rubric
• Building Human Capital: Older Adult Services 2024 Policy Paper
• Application Instructions
• Applicant Checklist (supplemental) 

Applicants are required to attend an RFP workshop, or schedule a conversation with City staff Yolanda Shelton-Morris or Garrett Tusler about their proposals by June 5th, 2024, at 11am-1pm to be eligible to apply.

• Wednesday, June 5th 11:00-1pm. Register for this workshop

1. Slides from the workshop 
2. Video Recording of the 6/5/2024 RFP Workshop
3. Frequently Asked Questions

Applicants wishing to be considered for funding through this RFP process must submit a Letter of Intent form by Monday, June 17th, 2024, 4:30 PM CST, to CDDapplications@cityofmadison.com.

Letter of Intent Form

Please keep these important dates in mind when preparing to submit your application.

• Publish RFP:  5/24/2024
• Older Adult Services RFP Workshop: 6/5/2024 11am-1pm
• Required Submission of Letter of Intent: 6/17/2024 at 4:30pm CT
• DEADLINE FOR SUBMISSION OF PROPOSALS: 7/1/2024
• Applicant Presentations: 8/28/2024
• Committee on Aging– Finalize Funding Recommendations: 9/25/2024
• Resolution with Funding Recommendations Introduced to Common Council: 10/8/2024
• Finance Committee Action: 10/14/2024
• Common Council Action: 10/29/2024
• Anticipated contract start date: 1/1/2025

These dates are for planning purposes. They represent the City's desired timeline for implementing this process. All dates are tentative, non-binding, and subject to change, with notice.

• Application Part 1 – Organization Narrative
• Application Part 2 – Program Narrative(s)
• Application Part 3 – Budget Workbook
• Budget Narrative - Joint/Multi-Agency Applications Only
• Fiscal Agent Form (if applicable)

Applications MUST be received by 4:30 pm CDT on July 1st, 2024.

Proposals must be submitted to: CDDapplications@cityofmadison.com

All proposals must be submitted electronically. Please submit all application materials by program proposal. In other words, if your agency plans to apply for three different programs, we would expect to see three separate email submissions including all of the required materials listed below. This will facilitate the review process.

Format for File Names

Please follow the file naming format provided below for all submitted materials.

[Program Name]_[Your Agency’s name]_[Program Type]_[Document Type]_[Applicant Type]

Example

AGE OUT LOUD_OlderAdult Agency inc._Case Management services_Organization Narrative_JOINT/MULTI PARTNER

Please include only the required submittals specified below:

• One Application Part 1 – Organization Narrative form
• One Application Part 2 – Program Narrative Application form
• One Budget Workbook which includes all organization and program information.
  • One (or more) Budget Narrative document – Joint/Multi-agency applications ONLY
• Letters of Commitment – Agencies listing a partner/collaborator in addition to any joint/partner applicant (if applicable) for their program should include a letter of commitment/support from the listed agency highlighting the ways in which the agency will support the program.
• Fiscal Agent Form -- Complete the form if applicable

Applications time stamped received after 4:30 pm on July 1st 2024 will not be considered, No exceptions!

You will receive a confirmation email once you have submitted your application(s) if submitted before 3pm on July 1st. These email notifications are not auto generated so allow some time for a person to receive and process your application. If you do not receive a notification within 2 hours, it means that your application did not get delivered.

The following applications will be considered for Older Adult Services program funding:

• PRGM 1_Baobab Senior Circle_African Center for Community Dev_Culturally Relevant
• PRGM 2_Community ElderCare_African Center for Community Development_Case Management
• PRGM 3_Community ElderConnect_African Center for Com Dev_Outreach services
• PRGM 4_Older Adult Support_Bayview Foundation_Case Management
• PRGM 5_Bayview Healthy Aging_Bayview Foundation_Culturally Relevant
• PRGM 6_Older Adult Program_Bridge Lake Point_Culturally Relevant
• PRGM 7_FRC Older Adult Program_Bridge Lake Point Waunona Neighborhood Center_Case Management
• PRGM 8_Older Adult and Resource Referral_Bridge Lake Point Waunona Neighborhood Center_Outreach, information and referral
• PRGM 9_We Still Matter Initiative_FOSTER of Dane County_Culturally Relevant
• PRGM 10_Freedom Elder Program_Freedom, Inc_Culturally Relevant
• PRGM 11_Goodman Older Adult Programming_Goodman_Culturally Relevant
• PRGM 12_Memory Collectors Storytelling_IP Ministries_Culturally Relevant
• PRGM 13_Senior Brunch_Lussier_Culturally Relevant
• PRGM 14_Older Adult Programs_NeighborhoodHouse_Culturally Relevant
• PRGM 15_Older Adult Activities_NewBridge Madison_Culturally Relevant
• PRGM 16_Home Chore & Volunteer Guardian Services_NewBridge Madison_Independent Living Support
• PRGM 17_Case Management_NewBridge Madison_Case Management
• PRGM 18_LGBTQ+ Older Adult Services_Outreach, Inc_Culturally Relevant
• PRGM 19_Group Projects and Homeworkers, Foster Grandparents_RSVP of Dane County_Culturally Relevant
• PRGM 20_Community Connections & Telephone Reassurance_RSVP of Dane County_Independent Living
• PRGM 21_Southeast Asian Seniors Services_Southeast Asian Healing Center_Culturally Relevant
• PRGM 22_Hmoog Kaj Siab_The Hmong Institute_Culturally Relevant
• PRGM 23_Hmoob Kaj Siab_The Hmong Institute_Case Management
• PRGM 24_Supporting Healthy Elders_UrbanTriage_Culturally Relevant

All applicants are invited to present before the Committee on Aging, Staff and Review Committee on one of the following dates and times:

Tuesday, August 28th, 2024 at 2:30pm CST