Contract Requirements

If an organization receives funding in an RFP process there are several contractual requirements that applicant agencies should be aware of. 

Sample Contract Language

Please see below for sample contracts typically utilized by CDD.

• Standard Contract for Purchase of Services
• Sample Terms and Conditions ( Exhibit 5)

Sample Affordable Rental Housing  Loan Agreement

• 2024 Sample AHF-TC Loan Agreement
• 2022 Sample HOME Loan Agreement  
  • 2024 Sample HOME Loan Agreement coming soon
• Sample of Other Contract Requirements for Federal Funds (Exhibits 5-17)

Affirmative Action Plans or Exemption Forms

The City of Madison Purchase of Service contracts require non-exempt entities to develop and maintain an approved affirmative action plan. For more information on these requirements please visit the Department of Civil Rights website:

Department of Civil Rights

Required Insurance for CDD Contracts

If funded, applicant agrees to secure insurance coverage in the following areas to the extent required by the City Office of Risk Management:

• Commercial General Liability
• Automobile Liability
• Worker's Comp
• Professional Liability

The cost of this coverage can be considered in the request for funding. The Certificate of Insurance that will be required at the time of contracting is available on the City of Madison Risk Management website.

System for Awards Management (SAM) Registration

For Federal Funded Contracts Only
SAM is a web-based, government-wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract awards, grants, and electronic payment processes.  All contracts that involve federal funds must be registered with SAM before payment can be made.  It is always free to register.