PUBLIC WORKS CONTRACTS Navigation - DONCASTER BEVERLY DANBURY

Back in January 2020, I shared a blog about approving engineering projects. This blog post is yet another opportunity for us to learn about city processes and website navigation. Knowledge is power!

This blog covers:

1- NEIGHBORHOOD CONSTRUCTION PROJECT LOOKUP

2-PUBLIC WORKS CONTRACTS

3-CONTRACT 8709/PROJECT 14079 - DONCASTER BEVERLY DANBURY 

There are multiple ways to search for contracts.

1-I know the contract or project number—Use the city site search box, enter the contract or project number, and click search. A list of related items will include a link to the contract.

2-I don't know the contract or project number but have a general idea of the contract location—Use this link to search by a nearby address or Aldermanic district. This page can also be accessed from the cityofmadison.com site. From the Department's list, click on Public Works. Scroll down the page, click on the Public Works Contracts icon, and click on the Neighborhood Lookup tab.

1- NEIGHBORHOOD CONSTRUCTION PROJECT LOOKUP

• Enter an address or select an aldermanic district
• If searching by address, house number, and street name is required

• The list will contain the project year, project number hyperlink, and short description.

• Click on Project 10479 to see the project details
• The project details page includes the committee review dates
• The City main contact
• A link to the contract documents is at the bottom of the page
  • Project 10479 is associated with contract 8709
  • Click for more details >> about this project

2-PUBLIC WORKS CONTRACTS

• The contract's page includes additional information such as dates, cost, contractor, and city contact
• The documents & Specs link has this project's detailed information

3-CONTRACT 8709/PROJECT 14079

This page includes a list of documents

• 8709 Plans.pdf -- Detailed plans for the contractor to complete the work
• 8709 Signed Contract.pdf -- Signed agreement between the city and the contractor
• 8709 Soil Borings.pdf -- A log of testing results to calculate how deep to excavate
• 8709_Addendum 1_Plans.pdf -- changes to the original plan
• 8709_Addendum1 Memo.pdf -- summary of changes to the plan
• 8709BidOpeningTab.pdf -- Project cost estimates and received bids
• 8709BidTab.pdf -- Bids itemization per project
• 8709BidTab.xlsx -- Bids itemization per project, Excel spreadsheet
• 8709PlanHolders05232024.pdf -- Additional contacts
• 8709SubcontractorList.pdf -- Approved vendor verification

Plans Document Overview:

1. The plan is a series of stand-alone sheets that provide the contractor with specifications for the project. The Index of Sheets is organized by project categories, such as "G" for Green infrastructure and "PD" for Plan Details.
2. The conventional sign is a general legend that applies across the plan.
3. The project and contract identify the plan.
4. The city's professional staff is legally responsible for reviewing, approving, modifying, and rejecting plans.
5. The excavation summary is included on the plan's first page; the estimated undistributed undercut is calculated based on the Soil Boring test results from the document list.

Plan Details Sheet Overview:

1. The header of the page is on the right margin. It contains the sheet number (PD-5), Project/Contract id, and the street name associated with the plan detail (Plan Detail Doncaster Drive)
2. The plan detail sheet also contains a legend for the plan design.
3. Notes highlight standard practices and contract requirements.
4. Changes to the original plan are also highlighted.

Contract Highlights:

1. The start date of this contract is within seven days of notice. The letter providing notice arrived today.
2. The end date is May 31st, 2025, with a winter break in between
   1. The contract includes a provision to ensure any disturbed street or sidewalk is completed or covered with concrete before the winter break.