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The City of Madison has established a priority objective to promote equal employment opportunity and to eliminate discriminatory preferences in the hiring process. The “Red-Flag” process is an Affirmative Action procedure adopted by the City in its General Ordinances and its Affirmative Action Plan to minimize cultural, racial, gender and disability differences between interviewers and interviewees. It also provides a more thorough evaluation of candidates’ application materials and interview responses.
View an outline of the Red-Flag Process.
Guidance Documents for Hiring Managers
- Red-Flag Process for Hiring Managers
This document outlines steps that a hiring manager should take during the interview panel and hiring process when a position is red-flagged. Although all of these items are things a hiring manager should do regardless if a position is red-flagged, these steps are particularly important when a hiring manager is utilizing volunteers from the Interview Panelist Database.
- Job Family Availability / Red Flag Hiring Charts, November. 5, 2020
This document contains Job Family Availability, meaning the goals and current data for women and people of color for each department, as well as job classification with distinct data for hourly versus permanent staff. This document should be used when hiring managers want to check to see if their department is meeting goals for women and people of color, and at the beginning of every recruitment.
- Balanced Interview Panel Handout
This document gives a brief overview of what a balanced panel is and why it is important. It outlines a few expectations of hiring managers and of DCR in the balanced panel process.
- A Manager’s Guide to Interviews and Background Checks
This guide goes in-depth about topics such as screening, interview questions, benchmarking, reference-checking, and background checking. This document is the thorough version of the Interview Basics document. See also the Hiring Checklist Snapshot.
Guidance Documents for Interview Panel Members
- The Red-Flag Hiring Process: A Checklist for Interview Database Members
This document outlines steps that a panelist should take when participating in an interview panel. This document includes tips on practices such as voicing bias when it is noticed and communicating with hiring managers regarding availability to serve.
- Red-Flag Process Handout
This document is a quick overview of what red-flagging and balanced interviews are. These are intended as quick summaries for interviewers who have little background knowledge about the City’s hiring practices.
- Interview Tips
This document is a short resource that gives some important overview points of an interview. These include topics such as benchmarking, interview questions, and types of biases. This document serves as a quick reminder for hiring managers, but it is predominantly designed for panel members who do not have in-depth training about interview standards and best practices.